2006-11-29 Webgroup Meeting Minutes

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Contents

Attendance

  • Zhenya — acting chair
  • Steve — acting secretary
  • Tanya — acting up

PR liaison absent (see discussion notes below).

Topics

Reviewing the website

Tanya gives her assessment based on our stated goals.

  Website Element/Feature Grade Comments  
  Programming schedule good could linkify "show host needed"  
  Governing documents ok Placement of bylaws needs to be addressed  
  Online donation good Reiterate donation details on main donation page; Freshen up (but don't remove) the "donate" link  
  Wishlist bad Where is it?  
  Station history ok Navigation is rather deep, hard to find station history  
  Weather good Successfully avoided putting weather information on the website.  
  Membership information good Weird cycle between "Join WEFT!" and "What is a WEFT Member?" needs to be removed.  
  Bod Info ok BoD info on wiki should point back to website; general rule as in #2 above.  
  Committee info ok Need to standardize format of committee pages.  
  Budget bad Budget information missing. Should it be there?  
  SOP's, other docs ok/bad PC and some other committees (board?) have no SOP on the wiki.  
  Volunteering ok Make volunteer page a little more engaging, e.g. list of upcoming meetings. Next time anyone volunteers help, have them do a mini volunteer commitment: Do the WEFT website scavenger hunt!  
 

ACTION ITEMS:

  1. We need to update (or re-create?) the Webgroup todo list to reflect these shortcomings.
  2. Reiterate top-level navigation in main content area to flatten out navigation a bit.
  3. Resolve tenuous and confusing link between wiki and main website, e.g. governing documents.
  4. Any way to make the next upcoming thing (e.g. meeting) up on the front page, not just in the calendar on the left?

New projects to tackle

  1. Training Sessions for Website Contributors
    1. Webgroup intends to phase out content maintenance by 2007-02-1. Anyone can do it, let's get them doing it!
    2. Zhenya will make a list of people (PR people, Board, Station Manager, etc.) who need to know how to update the website.
    3. Zhenya and Tanya will figure out dates that they're available to do training.
    4. Update SOP to reflect that we're not here for content.
    5. Training is mandatory for access to edit the website. (Current contributors exempt.) Sessions will be short and individual.
  2. Decide what to do with the Programming Schedule.
    1. It's hard to edit in the wiki;
    2. It might as well be hard to do somewhere else but it would look better.
  3. WEFT print materials
    1. WEFT flyers, brochures, handouts, etc. need to be updated to contain www.weft.org NOT weftfm.org
    2. This is the job of the PR committee (for brochures, flyers) and PC (for airshifter training handouts).
  4. WEFT Wiki development
    1. Will help to sort out integration with website.
    2. When people ask for assistance with technical (or other) tasks at the station, suggest that those who know, also add the information to the Wiki.
    3. Currently there are no contributors outside of the group. Some members expressed interest in the past but didn't follow up.
  5. Putting playlists online
    1. Steve will make a way to put up playlists; contact Cornelio, Music Committee, etc. for input.

Mission Accomplished; Moving on...

In light of waning support of future projects, attendees have agreed to shortcut the rest of the agenda (see original agenda), which is focused on such projects, and instead discuss the Webgroup's future.

Proposal to Disband Webgroup

  1. Zhenya proposes that a disbanding of the Webgroup should proceed in step with the phasing out of our current responsibility for maintaining content on the website. We can train people so that they're not left hanging. Webgroup will hold one more official meeting, probably in January. The reasoning is that the Webgroup has accomplished its original goal (that of creating a new website), and interest in further, larger projects seems to be lacking.
  2. Steve would like to continue work and see the Webgroup become an independent committee answerable directly to the Associates or the Board of Directors with members assuming volunteer commitments, but not willing to continue along the current path.
  3. Zhenya feels that currently the Webgroup is ambiguously answerable to the PR committee, which has not contributed either with ideas or criticisms to the website project, has appointed a liaison who has attended only one July meeting, and which nonetheless wants to create policy for the website.
  4. Attendees (3 favorable votes) agree that the final decision to disband will be taken at the next meeting depending on attendance, interest, etc. The Webgroup will notify appropriate lists, committees, etc. in advance of the meeting at which the group will be voting to disband.

Adjournment

Meeting closes at the finish of Tanya's row of knitting.

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